Free wedding seating chart template you can print
A free wedding seating chart template you can fill in online, print or download for a spreadsheet, plus how to lay it out for your venue and your guests.
A wedding seating chart template needs one row per table with the table name, number of seats, the guests at it and any notes, such as a high chair or a seat near the exit. Fill in the template below, then print it or download it for your venue.
A seating chart template you can fill in
One row per table. Edit the example, add tables, then print or download it for your venue.
How do you use the template?
- List your tables with the seats each one has. Ask your venue for the real numbers.
- Write the guests at each table, by name, separated by commas.
- Add notes for the venue: a high chair, a wheelchair space, a guest who must be near the exit.
- Download it for your venue and caterer, and print a copy for the coordinator on the day.
If you would rather have the tool place guests for you, use the free seating chart maker. It keeps families together and people apart automatically.
What should the venue get?
| Who | What they need |
|---|---|
| Venue or coordinator | Table names, seats per table, guest names |
| Caterer | Guests per table and dietary needs per seat |
| You, on the day | A printed copy and the seating display at the door |
How should the seating display read?
Guests look for their own name, so list everyone alphabetically by surname with their table, rather than table by table. A long list is easier to scan in two or three columns.
For how to group guests and handle awkward situations, read how to make a wedding seating chart.
Questions
Is there a free wedding seating chart template?
Yes. Use the template above: fill it in online, then print it or download it for a spreadsheet.
How many people should sit at each table?
Eight to ten at round tables is common. Ask your venue how many each table seats comfortably.
How do I share the seating chart with my venue?
Download it as a spreadsheet file and email it, with dietary notes for the caterer.
Should the seating display be alphabetical?
Yes. Guests find their own name faster in an alphabetical list than in a list by table.