How to send wedding invitations online, step by step
How to send wedding invitations online: collect contacts, set up a website with a reply form, design and test the invitation, send it well and follow up.
To send wedding invitations online, collect an email or phone number for each household, set up a wedding website with a reply form, design and test the invitation, then send it personally from your own address and follow up on missing replies. Use the checklist below to keep track.
Sending your invitations online, step by step
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How to send wedding invitations online
- Collect contact details for each household: an email address or a mobile number. The guest list organiser keeps them in one place.
- Set up your wedding website with the date, place, schedule and a reply form, before anything goes out.
- Design the invitation to match the website, and have someone else check the wording and spelling.
- Choose a reply-by date three to four weeks before the wedding. See how to choose the RSVP deadline.
- Send a test to yourself and open it on a phone and a computer.
- Send to each household from a personal address, with their names, not as one mass email.
- Follow up with a friendly reminder to anyone who has not replied by the deadline.
Email, text or a link?
| Way | Best for |
|---|---|
| Most guests; easy to find again later | |
| Text message | Close friends and family; quick replies |
| A link in a messaging app | Group chats you already have, such as family |
Whichever you choose, the invitation should lead to one place for replies, so you have a single list. For wording, see what to text when you invite someone.
How do you avoid the spam folder?
Send from a personal address, not a "no-reply" one, keep the subject line plain ("Priya and Dev's wedding, June 12"), and avoid sending hundreds at once from a new account. Ask a few guests to confirm it arrived.
What about guests who do not use email?
Call them, or post a printed copy with your website address. Many couples do this for grandparents.
Questions
How do you send wedding invitations online?
Collect contacts, set up a website with a reply form, design and test the invitation, send it personally to each household, and follow up on missing replies.
Should I use email or text?
Email for most guests, text for close friends and family. Both should link to one reply form.
How do I know who has replied?
Use a reply form that collects answers in one list. A wedding website with replies built in shows who has answered and who has not.
When should online invitations be sent?
Six to ten weeks before the wedding for most weddings, the same as paper.